PayItems and PayGroups within ShiftCare allow the flexibility to assign varying payroll categories to staff. Each payItem (weekday, weekend or public holiday) makes up a payroll category. In turn, each Pay Group can be assigned to staff members. For example, Casual staff can be assigned to a Casual Pay Group, same goes for Part-Time etc).
Note: Naming conventions may vary from organisation to organisation.
Creating Pay Items
In-order to create Pay Items and assign them payroll categories, first start with creating Pay Group based on category suitable to your staff and organisation requirements.
To create a PayGroup navigate to the main menu and select the Settings > Pay Items. Under Pay Items, select Pay Groups.
Selecting the Pay Groups will open the Pay Groups list page. Click Action > Add Pay Group to get started.
Give your Pay Group a name.
Once you've created your new pay group you can begin adding pay-items. PayItems should cover each of the days of the weeks and times of day, for example, Weekday Daytime or Weekday Evening and what times those start and end.
- Day of Week: This is will tell the system to apply this Pay Item based on shift's day of week.
- Effective Date: The commencement date allocated for the pay item.
- Code: Add the appropriate payroll code from your MYOB Payroll software (find out more here).
- Xero Pay Item: If you are using choose Xero pay item here (find out more here).
Assign Pay Group to Staff
Once you have added all your Pay Groups, you need to apply appropriate Pay Group to staff. Go to staff detail view and scroll down to the module titled Payroll Settings. Click Edit here. In the first drop-down (Pay group), pick their pay group and click the Update button.