What is Partial Program?
Shifts within a Program, for example shifts over 2 weeks, can be referred to as Partial Program.
How to edit partial Shift Program?
Note! If you wish to start a new Program before editing partial program, please see Creating Program article.
If you want to edit your Program Shift period, cause say for instance Staff won't be able to work for 3 weeks over a Christmas Holiday, you can create a Partial Shift Program for that Staff. To do so just follow these steps:
1. On the Area Month Calendar, find that Shift in concern (e.g below with an arrow) and click on it to view details.
2. Next page, choose and click Edit Program and choose for Future Shifts only.
3. In the edit program page as seen below, choose the dates in the Period Selector that this Staff will be out of work. Then click Apply.
4. Select a new Staff who can work for these dates, remove (x) out the current Staff who'll be off for the holiday season.
5. Once all done, hit Save.
These set dates are assigned to the new Staff, but the rest of the dates in the Program Period would still belong to the old Staff. You can confirm this by checking your Dashboard.
Note! You may also read on Updating Program for more info on this topic.
Why you get 'Validation Failed' when editing partial program?
This happens when you are doing partial edit over same period that has already been edited before either, cancelled, rebooked, or invoiced. Say you wanted to do partial edit for a Staff for dates Dec 20 - Jan 1 (as seen above) due to some holiday vacation in that one year program period. When you click Save, you get this error message above (in red) - "Validation Failed: Program period contain invoiced or cancelled or locked shifts. Change Program period to update editable parts of programs." When this happens you noticed that previously shift dates Dec 20-22 in this program have been cancelled, hence the validation failed message. Since these dates are within your supposed 'partial edit', the system won't allow you to successfully do it.
Note! System won't allow you to do Partial Edit to an already edited (cancelled, invoiced, locked/rebooked) shift dates in the Program Period.