Allowances allow you to pay additional rate to Staff for a Shift, this might apply for a Shift that requires special skills such as a first aid qualification or where you want to pay Staff costs for meals. There are two types of allowances that can be applied:
Permanent Allowance: These can be assigned to staff individually. These can be viewed as an "on-going" allowance for staff and can be used for staff with specific qualifications E.g. staff with a Manual Handling Certificate could be assigned a Manual Handling Allowance.
Note that a permanent allowance means that every time a staff member is assigned to a shift the allowance assigned to them will be applied (the allowance will only appear on the timesheet report not the shift). This means staff will be paid the allowance for every shit they're assigned to.
Allowances paid in addition to award payments. They appear as a separate line item in the Timesheet report (accessed via the left-hand menu Reports > Timesheet Report), as shown below.
Setting up an Allowance
To set up an Allowance, navigate via the left-hand-menu, clicking on Awards > Allowances > New
Provide all of the relevant details:
Name: Provide a meaningful name to the Allowance so you will easily remember
Payroll Code: Enter a code that relates to your payroll system
Permanent: Tick this checkbox to attach it directly to Staff e.g. Manual Handling could be a permanent allowance for a Staff member if they have the correct certification
Unit: From the drop-down menu choose whether it is a single, one-off item, a cost to be applied to each Shift in the Program or a payment based on the Kilometres travelled
External: If you are connecting to an external platform such as a payroll system (e.g. MYOB) enter the relevant category ID
Value: This can be used in an external platform for reporting purposes for example in a payroll system if you wanted to display within the line item pertaining to the Allowance that the payment was for 8 items you could set the Value to be 8
Tip! Don't forget to click on the Save button.
The categories relating to each allowance is known as a Unit.
Km is a mileage allowance. If you want to pay your staff mileage attach this allowance.
Override Award: This enables overriding of an already existing award if the pay rate for the allocated shift differs to the existing award rate.
Override Hours: Allows staff daily limit to be overridden to allow for on-call, excursions etc. The number of hours should be inputted in to the value section.
Program Cost: Refers to the cost of running the program.
One-off: If you wish to pay staff for a one-off shift attach this allowance.