Currently, it's not possible to assign different staff members to individual weeks within a recurring shift series. If you add or replace a staff member, the change will apply to all future shifts in the series. However, there is a workaround.
💡 There are two scenarios where this applies. In both cases, we recommend creating a separate recurring series for each staff member:
Scenario 1: Alternating Weekly Shifts Between Two Staff Members
In this example, Staff 1 is scheduled every two weeks on Mondays and Wednesdays, while Staff 2 covers the alternate weeks (also on Mondays and Wednesdays).
To set this up, start by creating a weekly recurring shift for Staff 1, but set it to repeat every 2 weeks instead of every 1 week. This recurring series starts on July 7th. Here are the shift details for this setup.
Then, create a second recurring shift also set to repeat every 2 weeks for Staff 2, starting on the alternate week. This recurring series will start on July 14th.
This results in two separate recurring shift series, with each carer rostered on alternating weeks.
As shown in the example above, Staff 1 is scheduled on Mondays and Wednesdays every 2 weeks, while Staff 2 covers the same days on the alternate weeks.
This setup ensures the client receives consistent care on Mondays and Wednesdays, with the carers alternating each week.
🔁 Shortcut: After you create the recurring shift series for Staff 1, you can use the copy shift feature to create the series for Staff 2.
Scenario 2: Different Staff Members Every Week (More Than 2 Staff Members)
If the staff member changes each week, you can create a recurring weekly shift without assigning a specific staff member to it.
The shift will then appear in the Vacant Shifts row in the Scheduler.
You can then assign the shift to the right staff member using the drag and drop method while in fortnightly view (staff view).
Further Reading:
For further assistance with Creating Recurring Shifts With Different Staff Members Assigned Each Week, please contact our Support team using online chat when you're logged into ShiftCare, or email our Support team at support@shiftcare.com.