There are several ways to print a client's or staff member's calendar and rostered shifts. Whether you need a monthly calendar view or a custom list of shifts to share via email or PDF, the steps are simple and straightforward.
Printing a Client's Calendar
There are multiple calendar formats you can print for a client, including a traditional calendar grid view or a detailed chronological list view.
From the Scheduler
The fastest way to print a client's monthly overview is directly from the Scheduler.
Click the three vertical dots on the client's card and select the view you want to print:
Print list view: Opens a chronological layout grouped by week and day, with relevant shift details.
Print calendar view: Opens a traditional monthly grid layout.
Clicking either option will open the Print Schedule page in a new tab, automatically defaulting to the current calendar month. Adjust the start and end dates you want to print, and tick 'Add Shift Instructions'* to include shift instructions. Click 'Apply Filter'.
List view
Calendar view
Click 'Print'. From here, you can save the file as a PDF or continue to print it.
*In Calendar View, shift instructions will be shortened to fit the grid. In List View, the full instructions will be displayed within each shift.
Calendar view
List view
From the Client's Profile
Navigate to Clients > List > Client Name > Calendar. Click the three vertical dots in the upper right of the page and select 'Print Calendar'.
This page can also be accessed from the Scheduler. Click the calendar icon on the client's card, or click the three vertical dots and select 'Calendar - Monthly'.
Adjust the Start and End Dates, calendar/list view, and shift instructions, and click 'Print'. You can then save the file as a PDF or continue to print it.
Shift List
In the Scheduler, click the three vertical dots on the client's card and select 'Print'.
You will be prompted to choose a month.
The shift list will be displayed, and the print module will automatically open. From here, you can save the file as a PDF or continue to print it.
For a more detailed list of shifts, navigate to Clients > List > Client Name > Shifts Breakdown/Billing Report. Apply the necessary filters and click the print icon. You will be prompted to choose between printing just the timesheets or a more detailed list.
The shift list will be displayed, and the print module will automatically open. From here, you can save the file as a PDF or continue to print it.
Printing a Staff Member's Calendar
There are multiple calendar formats you can print.
Calendar View
Navigate to Staff > List > Staff Name > Calendar. Click the three vertical dots in the upper right of the page and select 'Print Calendar'.
The calendar page can also be accessed from the Scheduler. Click the calendar icon on the staff member's card, or click the three vertical dots and select 'Calendar - Monthly'.
Adjust the Start and End Dates and tick the necessary checkboxes (Show staff unavailability, Show staff availability, Show staff leaves). Click 'Print' at the bottom of the page, and you can then save the file as a PDF or continue to print it.
Shift List
To print a staff member's list of shifts, navigate to Staff > List > Staff Name > Timesheet. Apply the necessary filters and click the print icon. You will be prompted to choose between printing just the timesheets or a more detailed list.
The shift list will be displayed, and the print module will automatically open. From here, you can save the file as a PDF or continue to print it.
For further assistance with Printing Client and Staff Calendars and Schedules, please contact our Support team using online chat when you're logged into ShiftCare or email our Support team at support@shiftcare.com.